Présentation de l'entreprise
Role
Own the day?to?day coordination of facilities operations across 50,000 sq ft over two floors at a flagship city office, ensuring functionality, comfort, safety, sustainability and a high?quality workplace experience. Act as a visible point of contact for occupants, working closely with Front of House and deputising for the Operations Manager when required. Deliver safe, compliant, high?quality operations through the completion of daily walkthroughs, reactive fixes, PPM, contractor/vendor management, BMS/HVAC checks, H&S compliance (fire, EICR/PAT, water/Legionella), and event/space?move support. Liaise with landlord/building teams, FOH and IT to maintain records and service logs.
UK - Facilities Coordinator
Key Responsibilities
Facilities Operations & Maintenance
- Daily floor walks: log, triage and resolve reactive issues via our IT system.
- Carry out light maintenance (basic carpentry/plumbing/electrical within competence), BMS/HVAC checks, and coordinate building/landlord teams.
- Plan and track PPM; maintain accurate service records, certificates, and compliance logs.
- Coordinate and supervise contractors; obtain quotes; manage vendor onboarding/renewals.
- Support space planning, team moves, desk booking via IT system, AV/IT liaison, and events (room setups/clear-down).
- Oversee FOH-linked services (stock/inventory, deliveries, hygiene, lockers) and maintain presentation standards.
Health, Safety & Compliance
- Ensure adherence to UK H&S legislation and site policies, support audits and inspections.
- Maintain records for fire systems, emergency lighting, EICR/PAT, water hygiene/Legionella and HVAC.
- Lead DSE tracking, PEEPs coordination, first aid/defib upkeep and weekly life-safety checks.
- Report and escalate security/H&S defects appropriately.
Reporting & Stakeholder Management
- Provide regular updates and input to QBRs; coach/coordinate with UK/EU facility reps; act as deputy for the Operations Manager in their absence.
Skills & Experience
- Experience in corporate facilities coordination/building maintenance, including contractor and vendor management.
- Practical, hands?on mindset with solid troubleshooting capability; strong organisation, prioritisation, and communication.
- Comfortable balancing in?house fixes vs. outsourcing with cost/safety awareness.
- Proficient with Outlook, Excel, Word; familiarity with ticketing and booking systems advantageous.
- Desirable technical exposure: MEP, HVAC, plumbing, BMS.
Qualifications
- Essential: IOSH Managing Safely. Corporate FM experience; hands?on maintenance skills; strong organisation & communication.
- Desirable: NEBOSH General; City & Guilds (Electrical/Plumbing/Carpentry/Building Services); 18th Edition; F?Gas; Legionella Awareness/Responsible Person; Fire Marshal/Warden; First Aid at Work.
Reports to: Operations Manager, UK Lead.
Travel: Occasional travel to other UK sites.
